WebCT Administrator Notes

As WebCT Administrator for your Regional Group, you have general maintenance responsibilities for your Regional Group's WebCT discussion board, etc, as well as email moderation responsibilities for messages that members of your group wish to send to the LeadAll listserv.  This document describes briefly how to carry out some of those responsibilities.

Version 3 Note:
Version 3 use a feature known as "breadcrumbs" to show you where you in the web site hierarchy.  This is a row of links separated by arrows that grows across the page under the course title.  You can click on any of the prior places along the path back to home, and go straight there.

Contents

A. WebCT 
    1. Extract chat logs when required 
    2. Clear the chat logs when required 
    3. Create a new discussion topic (or rename or delete an old one) 
    4. Clean up the discussion board from time to time 
    5. Synchronize membership when changes occur 
B. LeadAll listserv 
    1. Forward messages to the list, such as minutes of group meetings 

A. WebCT

To do WebCT maintenance, you need to log in as the designer for the course.  The designer username is the same as the name of the Regional Group WebCT.  Contact Lorena Bidwell (lorena@andrews.edu)if you do not have the password.  Do not use your regular Andrews username and password, since this will sign you on as a regular member of the course, without designer rights.

1. Extract chat logs when required

  1. Click the Online Chat icon or text link.
  2. Click the Designer Options radio button in the bar towards the top of the screen.
  3. Choose the Room Number to view from the dropdown under the Room Logs heading.
  4. Click the Go button.
  5. Click somewhere in the text of the chat log.
  6. Press <CTRL>A to select all the text.
  7. Press <CTRL>C to copy all the text to the clipboard.
  8. Start the Windows Notepad (click Start on the Windows Task Bar | Programs | Accessories | Notepad).
  9. Press <CTRL>V to paste the text into Notepad.
  10. Save the file, and attach it to an email to send it to those who requested it.
  11. Note: You can also do this via Manage Files on the menu bar on the left.  The chat logs are in the Chat folder in My-Files.  You can open the chat file, click on the appropriate roomname.txt file name, and do the select, copy and paste as above.  Or you can click the check box for the log(s) you want, select Download from the action dropdown box, and follow the instructions to save the file to your computer.
  12. Save other logs as needed, or click Home in the breadcrumb trail.

2. Clear the chat logs when required

  1. Click the Online Chat icon or text link.
  2. Click the Designer Options radio button in the bar towards the top of the screen.
  3. Choose the Room Number to view from the dropdown under the Room Logs heading.
  4. Click the Go button.
  5. If this is the log you want to clear, click the Clear button.
  6. Click the Clear Log button, and click OK to confirm.
  7. Clear other logs as needed, or click Home in the breadcrumb trail.

3. Create a new discussion topic (or rename or delete an old one)

  1. Click the Bulletin Board icon or text link.
  2. Click the Manage Topics link.
  3. To Add a new topic (this used to be called a forum), click the Add radio button, enter a name for the topic, and click the Go button.
  4. To Rename a topic, click the Rename radio button, select the topic from the dropdown box, enter a new name, and click the Go button.
  5. To Delete a topic, click the Delete radio button, select the topic from the dropdown box, and click the Go button.
  6. Clear other logs as needed, or click Home in the breadcrumb trail.

4. Clean up the discussion board from time to time

  1. Click the Bulletin Board icon or text link, or click the Manage Messages link if you are still in Manage Topics.
  2. Select the topic you wish to clean up from the dropdown box below the horizontal line.  Or you can select All.
  3. Click All Messages (if it is an active link) to include all the messages previously read.
  4. If you wish to delete all messages in the topic, click the "Delete all messages in this topic" radio button, click the Go button, and click OK to confirm.
  5. If wish to delete selected messages, click the checkbox for those messages, click the "Delete the selected messages" radio button, click the Go button, and click OK to confirm.

5. Synchronize membership when changes occur

The membership of the Regional Groups is maintained in the Leadership office, and when changes are made, the appropriate changes are made to the Leadership Web Directory and the listservs.  Changes are also recorded in the WebCT Global ID database, but the final step has not been automated.  That is, the actual membership change requires manual intervention in order to become effective.  These instructions describe what must be done to put changes in membership into effect.

  1. Click Manage Course on the menu bar on the left.
  2. Click Import student data under  Manage Students.
  3. In the Import from Global Database section, enter your group WebCT name in the third box (To update your existing student list:).  This is the same as the username you use to sign on as Designer for this course, in uppercase.
  4. Click Synchronize.  This will potentially add a record for each new member who has joined your group, and will delete records for any who have left your group.  But first, you will be shown the records that will be added or deleted, and will be given an opportunity to override the changes.  Click Synchronize to make the changes permanent.

B. LeadAll listserv

1. Forward messages to the list, such as minutes of group meetings

As Regional Group WebCT Administrator, you will act as moderator for all email that members of your Regional Group wish to send to the LeadAll listserv.  Only Faculty and WebCT Administrators are authorized to send email to this list.  The LeadAll list is to be kept for important news or announcements from the Leadership office or from Regional Groups. 

Minutes of Regional Group meetings are considered to be an important part of the program, and should be sent to the list.  In this case, have the person who recorded the minutes email them to you, then you can post them to the LeadAll list.  Out of courtesy to your many readers, please remove any ">" characters that may occur at the start of each line.

The LEADALL Bulletin Board is the ideal place to send discussion topics or items of general interest.  Discussion topics have been set up there under the following headings:

 Topic Unread Total Status
 All 0 107  
 Celebration of Gifts 0 75 public, unlocked
 Devotional/Inspirational 0 10 public, unlocked
 Dissertation 0 3 public, unlocked
 General Discussion Area 0 4 public, unlocked
 Main 0 3 public, unlocked
 Notes 0 0 public, unlocked
 Portfolio 0 1 public, unlocked
 Reading Resources 0 3 public, unlocked
 Technology 0 3 public, unlocked
 The Water Cooler 0 5 public, unlocked

Created: Tuesday, September 26, 2000
Last Modified: Friday, March 21, 2003 6:41 PM