Administrative Computing Committee
February 26, 1997 1:30pm
|Ed Wines, Chair; David
Heise, Secretary; Mistee Arias, David Burghart, Rich
Forrester, Kendall Hill, Dean Hunt, Lisa Jardine, Mailen
Kootsey, Doug Miller, Robert Moon, David Penner, Sue
Schwab, Karen Wade, Linda Wysong
|MINUTES APPROVED||The minutes of the January
29, 1997 meeting were approved.
|MEMBERSHIP CHANGES||Ed Wines noted that
Bob Robinson and Merle Bascom no longer serve on this
committee, and that Linda Wysong and Mistee Arias have
joined it as new members.
|FINANCIAL AID REPORT||David Heise
introduced this topic with a brief summary of a meeting
where Financial Aid staff and support staff were called
to meet with the Deans.
Doug Miller reported that processing of the Perkins loans is still taking place, and that all other aid that can be disbursed without further documentation has been processed. Reports as at the end of February show allow valid comparisons with prior years, and other types of analysis. Financial Aid for the Spring Quarter will still be an estimate to some extent, since it has to be based on the data held in the Access database. This is expected to add to the processing time in Melody Chambers' area, since third quarter requires concrete figures, not just estimates.
|BANNER UPDATES: FINANCIAL AID & IMPLEMENTATION SCHEDULE||Sue Schwab reported
that development was proceeding on the Sequent using the
PROD database, but that it was handicapped a little since
referential integrity was not enabled there. Jason Loucks
is finishing up the non-Banner loose ends, with help from
Mailen Kootsey. The implementation schedule that was
presented was very tight, and showed the best possible
outcome, assuming no holdups. Sue will be very heavily
committed in order to achieve this schedule. (A copy is
attached to the official minutes.)
Dean Hunt expressed appreciation for the efforts being put in by the support staff, and concern about the impact of any glitches. It was noted in this context by Ed Wines that the administrator for the Administrative System and the Oracle database, Limin Guo, had resigned, effective March 28. Negotiations were taking place to see if Limin could stay longer to help through the Banner upgrade and platform conversion.
|BANNER UPDATES: ALUMNI||Lisa Jardine gave a
positive report of progress in Alumni and Development.
All gift history has been loaded, except for 400 entries
with duplicate problems. Leo Chan expects these to be
resolved by Friday this week. Also, Leo will have
completed the address load by Friday this week. Lisa is
cleaning up the data that was corrupted by the spouse
degree bug, and expects to complete that also by Friday
David Burghart reported concern about meeting some major reporting deadlines. The effort to load and clean the data is nearing completion. Now the attention needs to be on writing the reports. Lisa and Leo will start doing that using Microsoft Access after the TCP Conference.
|BANNER UPDATES: STUDENT||Sue Schwab reported
that departments are now successfully run their own
lists. The Computer Center is able to do label runs for
the required population selections, and data loads are
being verified. Still to do are grade entry, grade
mailers and transcripts. Aldy Hernandez will be needed to
help with some of these.
David Penner expressed concerns about the plans to do the Banner upgrade and platform conversion over the March 21-23 weekend, but agreed that there would be similar concerns over any chosen weekend. There was some discussion about the need to have a transcript as professional looking as possible, and the need to avoid having multiple "interim" transcripts.
|BANNER UPDATES: FINANCE AND HUMAN RESOURCES||Karen Wade reported
that her involvement in Finance and HR continues to be in
training, reporting, maintenance and trouble shooting. Linda
Wysong expressed major concerns with our current Time
and Attendance system, and requested that this be given
urgent attention. It is hoped that there will be vendors
of these systems at the coming TCP Conference.
|CONVERSION & IMPLEMENTATION PLAN||David Heise presented
a project chart that included tasks for the Banner
upgrade from 2.0.x to 2.1.x, the platform conversion to
the Enterprise 3000, and the implementation of Financial
Aid in Banner. The chart was built assuming the best
possible outcomes, partly in order to be able to report
the earliest possible date that we might be able to
return the borrowed Sun machine. Any delay at all will
cause slippage in targeted dates.
|[*]PC SUPPORT PROPOSAL||David Heise presented
ideas that had arisen from discussions in the Computer
Center relating to service and pricing models. Three new
PC support positions have been approved in the 97-98
budget, but the budget for recovered costs has risen by
$166,000. This can only be achieved through a major
change in the way the Computer Center charges for its
services, including but not restricted to its charge out
rates. There were two parts to the proposal:
1. 2-tier pricing, favoring standardized hardware and software
2. An annual "Connectivity Services Fee" charged to all networked PCs
The first part of the proposal was accepted as valid and desirable as a means for improving the productivity of service personnel and the quality of service provided. There was considerable opposition to the second part of the proposal, based on resistance to further "socialization" of costs.
Chair: Ed Wines
Secretary: David Heise
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