Administrative Computing Committee

September 4th, 2001 3:30pm

Members Present David Heise, Chair; Gary Dickerson, Secretary;  Dan Cress,  Marlene Jorgensen, Emilio Garcia-Marenko, Sue Schwab, Steve Sowder  
Members Absent Derek Bradfield,  Ron Herr, Elaine Hoilette, Lisa Jardine, Pat Mutch, Sharyl Turon, Ed Wines
Prayer Marlene Jorgensen
Minutes of Previous Meeting The minutes of the previous meeting were approved.
Registration de-brief Discussion was held about how the current registration session went overall.  While no overall speed problems noticed there were still times when there was some noticeable slowdowns but nothing to the extent that we had in the past.  

The servers were never observed to have a extended time of slow performance there were still complaints of slow screens.  In the future registrations we might monitor certain areas to determine if there might be infrastructure enhancements that need to be made.  

Overall the process seemed to work but new enhancements are needed.

[*]Software Permission Statement David Heise read the proposed changes to the Computers and Networks Policy concerning aoftware approval.  Once the final wording is approved an advertising campaign for it will need to be done to make all areas aware of the policy.  Marlene Jorgensen suggested that all the computer policy be included in the Employee Handbook.

Discussion was held on how this policy could be enforced.  It was determined that it would be mainly self-enforcing.

The policy was approved with a modification.

Policy statement on 2.4GHz Certain wireless devices that work in the 2.4GHz band interfere with both ourshort haul and long haul wireless networks. David Heise read a draft policy document specifying Guidelines for the Use of the 2.4 GHz Radio Frequency.

The policy was voted with the amendment that the policy be written for any wireless device.

[*]Email Conversion & policy implications Our current email server is having problems coping with the current volume of email.  The biggest problem is where people are keeping all their email on the server inbox even after it is read. David Heise outlined three steps that need to be taken to alleviate the problem.

The first is to move any read mail on the server to a new folder.  Second is to start using either IMAP or POP3 (with delete from server after read).  IMAP will allow mail to be read from multiple computers.  The POP3 default is to delete email from the server after popping it to the local machine, but some users keep it on the server as well. These users will be converted to the IMAP protocol.

New Banner Support Specialist position Gary Dickerson relayed that Rich Forrester has accepted the position of Banner Support Specialist for Finance, Human Resource and Alumni/Development.  He is planning on being here on campus the week of September 17th.
Content management (imaging and workflow) David Heise reported that SCT has officially announced that their third party imaging product is now integrated with Banner and Workflow.  The major obstacle that we now face is how to fund the purchase estimated to be $150,000.
Next Meeting October 2nd, 2001 at 3:30 p.m.

 

__________________________________
Chair: David Heise

__________________________________
Secretary: Gary Dickerson