Approved by the Web Committee 7 July, 1999
Andrews University educates its students for generous service to the church and society in keeping with a faithful witness to Christ and to the worldwide mission of the Seventh-day Adventist Church. While the scope of the University has changed since its founding, the distinguishing marks of identity envisioned by the founders still guide the University and will continue to guide its use of technology. In our approach to new technology, Andrews recognizes that it is merely a tool. Like other tools, resources and talents, it is how we use technology that determines how it will glorify God.
Andrews web site management and policies will be guided by the following objectives:
University Pages are the primary entrance points to the University web site.
Centrally Supported Pages are designed to provide positive imaging to site visitors, to market Andrews and to improve campus communication.
College, School or Division Pages (School Pages) are the main entrances to each college, school or division. They are the responsibility of the head of each entity and must meet the following criteria:
Academic Department/Program Pages are the pages of academic departments (such as Aviation, Accounting, Chemistry, etc.) and are divided into two sections: the department description page and the department home pages.
Department Description Page
To offer consistency to our users, each site will start with a description page that is administered by the Web Coordinator(s). The information supplied by each academic department will include such things as:
Academic Department Home Pages
The Academic Department home pages are created, managed and maintained by the department and must meet the following criteria:
- Information presented must be kept up to date.
- Contain the name of the University employee responsible for that page.
- Each page must contain the University navigation bar or tags.
- Each page needs to contain searchable keywords (meta-tags) that describe the type of information contained on that page for the site search engine. (For example, the Aviation department pages need to include such keywords as: airplanes, flying, flight, CFI, certified flight instructor, ATP, air transport pilot, instrument rating, commercial pilot, private pilot, pilot, license, training, etc.)
It is expected that the design of each department site will appropriately reflect the University’s image. The director of University Relations has the authority to require changes in design for pages that he/she deems not representative. A template is available from the web coordinators for those who wish to use it.
University Services Home Pages are non-academic departments (such as James White Library, Academic Records, ITS, University Relations, Lithotech, Campus Safety, etc.) and are the responsibility of the department director. Each site will start with a description page that will be designed by the Web Coordinators and will be uniform for each department.
Clubs and Organizations Home Pages are the responsibility of the club or organization with the supervision of the club’s faculty/staff sponsor and must meet the following criteria:
Personal Home Pages: Andrews University provides web service for home pages for faculty, staff, and students strictly as an educational service. The University therefore reserves the right to set standards for the content of pages stored on the University server. The University may also set limits on resources available for personal Web pages, for example on network bandwidth utilized, number of hits per day, or CPU time utilized (in addition to the regular disk storage limits associated with a computer account).
REQUIREMENTS for Personal Pages
Students who publish web pages found in violation of this policy or any other applicable Andrews University policy may lose web privileges and may also be subject to the same disciplinary response as found in the current Student Handbook. Faculty and staff may lose web privileges and may also be subject to the disciplinary response found in the Andrews University Employee Handbook.
Violations that come to the attention of the University will be reported to the appropriate campus conduct boards. Where there is a question about the loss of privileges, an appeal can be made to a web review committee that will consist of two University administrators, two faculty members, and one student.
Parallel Organizations Home Pages are the responsibility of the director of the organization and must be consistent with the mission and goals of Andrews University. Supporting organizations such as (CYE, WAUS, Adventist Community Services, SDANet), may have outside domain names as needed for their marketing and advancement goals, provided that the site is registered with ITS Servers and Networks. Each supporting organization home page must contain the words "site hosted courtesy of Andrews University" with a link to the University home page. If these criteria are not met, the site will not be hosted on any Andrews University server.
Templates and visual identity elements will be available by contacting the .
Any electronic publication produced by Andrews University is a reflection of the institution and thus must be of good quality and responsible content. Official pages of the University and its departments will be regularly reviewed by the Web Coordination department and University Relations director so that the college's electronic image reflects the same excellence as its print publications attempt to convey.
Electronic pages, and all of their contents, are subject to existing Andrews University policies as well as local, state and federal laws. Links to other web sites and computers are also covered under this policy. Thus, a page may be judged in violation if it contains a link to a page that violates this policy.
It is not expected that one web policy statement will always be able to address all situations that may arise. This policy may be reviewed and revised periodically by the web committee.
Credits: While various college and university web policies were reviewed, particular thanks goes to the Vanderbilt, University of Minnesota and Calvin College for their excellent examples of web policy development and structure.